✦ Sibiu Jazz Competition
How we collect, use and protect your personal data. Last updated: 24 October 2026.
The data controller is Asociatia Concept Creativ, Str. Campului 16, Sibiu 550126, Romania, the organizer of Sibiu Jazz Competition (part of Sibiu Jazz Festival).
Email: office@sibiujazz.eu · Phone: +40 751 887 894
We process personal data in accordance with Regulation (EU) 2016/679 (GDPR) and applicable Romanian legislation.
Registration form: band or artist name, contact person, email, phone, city / country, number of members, demo links and proposed repertoire.
Contact form: name, email and message content.
Technical data: IP address, browser type and information stored through cookies or similar technologies (see section 6).
At the event: photos, audio and video recordings of the concerts and the gala.
• To process your registration, evaluate applications and organize the competition: steps taken at your request, prior to entering into a contract and performing it (Art. 6(1)(b) GDPR).
• To reply to your messages: your consent (Art. 6(1)(a)).
• To comply with legal obligations, for example tax and accounting ones (Art. 6(1)(c)).
• To promote the competition and document the editions through photos and video: our legitimate interest (Art. 6(1)(f)).
• For the security and operation of the website: our legitimate interest.
• Registration data: for the duration of the edition and at most 3 years after it, for the competition archive.
• Contact messages: at most 2 years from the last correspondence.
• Financial and accounting documents: for the period required by law.
After these periods, the data is deleted or anonymized.
We do not sell or rent your data. We may share it only with:
• members of the jury and the partners who organize Sibiu Jazz Festival together with us, strictly for running the competition;
• our service providers (web hosting, email), who process the data only on our instructions;
• public authorities, when the law requires us to.
If a provider processes data outside the European Economic Area, we make sure adequate safeguards exist (for example standard contractual clauses).
We use cookies and local browser storage for:
• the operation of the site (strictly necessary, cannot be disabled);
• remembering your choice regarding cookies, for 24 hours;
• external content: the YouTube clip on the home page uses enhanced privacy mode (youtube-nocookie.com), and Google may set cookies when you start playback. The map link opens Google Maps in a separate page.
You can delete or block cookies at any time in your browser settings.
The concerts and the gala are photographed and filmed. The images may appear on the website, on social media and in the promotional materials of Sibiu Jazz Competition and Sibiu Jazz Festival. If you do not wish to appear in a particular image, write to us at office@sibiujazz.eu and we will look into it as a priority.
You have the right of access, rectification, erasure, restriction of processing, data portability and objection, as well as the right to withdraw your consent at any time, without affecting prior processing.
To exercise your rights, write to us at office@sibiujazz.eu. We reply within one month at most.
You also have the right to lodge a complaint with the National Supervisory Authority for Personal Data Processing (ANSPDCP), www.dataprotection.ro.
The site uses an encrypted connection (HTTPS), and access to data submitted through forms is limited to the organizing team. We take reasonable technical and organizational measures to protect the data against loss, unauthorized access or disclosure.
We may update this policy when the way we process data changes. The current version is always published on this page, with the date of the last update.
